Create an Email Signature in Outlook: 2024 Guide

Are you keen to learn how to add or create an email signature in Outlook for 2024? Look no further. In this guide, we’ll walk you through the steps, ensuring you can enhance your emails with a professional touch using the latest version of Outlook.

While Outlook may not traditionally be recommended for email marketing, Microsoft’s continuous upgrades have made it a competitive tool in the email marketing space. As many email marketers and agencies (including us) have discovered, Outlook isn’t just for office operations anymore but a robust platform for dedicated email campaigns. Email signatures, in particular, are crucial for brand representation and lead generation.

From corporate to personal branding, email signatures help you maintain a professional image. They include essential calls to action and social media links, allowing you to track engagement on multiple channels and drive full-scale marketing campaigns. So, how do you create a signature in Outlook? Let’s dive in!

Step-by-Step Guide to Create an Email Signature in Outlook 2024

Here’s how to create an email signature in Outlook 2024:

• Open the new Outlook and go to Settings (the gear icon).

• Click on Signatures under Settings.

• Select + New Signature as demonstrated here.

Read More: 10 Email Signature Software Expert Picks & Reviews in 2024

Formatting Your Email Signature

Formatting your email signature in Outlook 2024 is straightforward:

• To change text color, select the text and choose a color from the dropdown menu or select “More colors”.
• To adjust text size, highlight the text and use the Font Size dropdown menu.
• To change the font type, select the text and choose from the Font type dropdown menu.

Adding an Image to Your Email Signature

Follow these steps to include an image in your signature:

• Click on the Insert pictures inline option on the ribbon.
• Choose and upload the image from your device.
• Click Save (You can also add alt-text to the image).

Setting Up Auto Signatures

Automate your email signature in Outlook 2024 with these steps:

• Scroll to the bottom of the ribbon to find the Select default signatures option.
• Choose default signatures for New messages or Replies/Forwards.
• Enter the name of the new signature and click Save.

Read More: How to Create Email Templates in Microsoft Outlook

How to Create a Signature in Outlook 2016-19

Here’s how to set up a signature in Outlook 2016-19:

• Open Outlook’s in-app editor.
• Use the search box at the top-left to find “signature”.
• Click on the “Signature” result and “Signature” option from the dropdown menu.
• Create a new signature by clicking on the “New” button and assign a name.
• Add your name, designation, and contact details in the editor.

Read More: Top 5 Outlook Email Rendering Issues And How to Fix

Formatting Email Signatures

Formatting in Outlook 2016-19 involves:

• Changing text color via the dropdown menu.
• Adjusting text size through the Font Size dropdown menu.
• Selecting the appropriate font type from the dropdown.

To add a hyperlink, highlight the text and click the link icon. Enter the URL and click OK.

Read More: An Inside Look at The Email Design & Development Process

Adding Images to Signatures

In Outlook 2016-19, you can add an image by:

• Placing the cursor where you want the image.
• Clicking the image icon to upload the image from your computer.

Resize the image by clicking and dragging one of the corner squares. To make the image clickable, use the hyperlink function.

Adding social media icons? Insert them as images, position them, and add the appropriate links.

Read More: How to Perform Mail Merge in Outlook with Attachments

Setting Automated Signatures

Enable automatic email signatures to appear in new messages, replies, or forwarded emails.

Go to the top-right corner of the Outlook editor, find the dropdown menus, select your desired signature, and click OK to save.

Read More: Hyper-personalization in Email Marketing

Creating a Signature in Outlook 2010

Steps to create a signature in Outlook 2010:

• Open Outlook 2010, click New, and assign a name to the signature.
• Use the text box editor to draft your signature.

Editing a signature:

• Go to File, select Options, then Mail to edit your existing signature.

Creating a Signature in Outlook 365

Here’s how to create a signature in Outlook 365:

• Click the gear icon at the top right to access Settings, then “View all Outlook settings”.
• Open the signature editor under “Compose and reply”.
• Create your signature and save.

Formatting the Signature

Use the toolbar at the top to format your signature text style, size, and links.

Adding an image can make your signature dynamic. Upload an image from your device and position it accordingly.

Read More: The Ultimate Guide to Email Templates – Everything You Need to Know

Setting Auto Signatures

In Outlook 365, you can set a default signature for new messages and replies/forwards via settings. This ensures consistent brand representation in all communications.

Creating a Signature in Outlook for Mac

Steps to create a signature on Mac:

• Open Outlook, go to Outlook dropdown, and select Preferences.
• Click Signatures, then the + button to add a new signature.
• Edit and save your signature.

Setting Up an Email Signature on Outlook Mobile

For mobile users:

• Open the Outlook app and click on your account image. Tap the gear icon for settings.
• Go to Signature and add the necessary details. Save once done.

To add a hyperlink in your mobile signature:

• Create your signature in a new message window.
• Highlight the text and insert the URL.
• Copy your signature and paste it back into the Signature settings.

Read More: Best Tips to Design Perfect Mobile-Friendly Emails

Adding Multiple Signatures in Outlook

For multiple signatures in desktop versions:

• Open Outlook, go to the search box, and search “signature”.
• Select “Signatures” and click “New” to create multiple signatures, naming them accordingly.

For Outlook 365:

• Go to Settings, search “signature”, and select the email signature result.
• Create and save multiple signatures by assigning appropriate names.

Read More: How to Perform Mail Merge in Outlook with Attachments

Editing Email Signatures in Outlook

To edit signatures in Outlook for Windows:

• Open Outlook and go to File > Options > Mail > Signatures and edit.

On a Mac:

• Navigate to Outlook > Preferences > Signatures and edit.

In Outlook 365:

• Access Settings > Compose and Reply. Edit and save your changes.

Need Help with Outlook Email Marketing?

At Email Uplers, we specialize in email template integration and ESP migration. Our experts are proficient in over 50 ESPs, ensuring seamless transitions and optimal performance. Need assistance with Outlook? Related